2011 BIG KAHUNA OPEN

Hosted By GOLD COAST SWIM TEAM

AUGUST 12 – 14, 2011

HELD UNDER THE SANCTION OF USA SWIMMING

SANCTION NO.      11-050                              

HOST              Gold Coast Swim Team

LOCATION         Mingus Park Pool

                                    725 10^th Street

                                    Coos Bay, Oregon 97420      541-267-1360

ELIGIBILITY:          Swimmers must be currently registered with USA Swimming. NO ON DECK REGISTRATION SHALL BE PERMITTED.  Refunds will not be given for scratches. Swimmer age group will be determined by the swimmer’s age as of August 12, 2010.            

ENTRY DEADLINE:  Entries must be received by 5:00 pm, Monday August 1, 2011.        

ENTRY LIMIT:        Each swimmer is limited to 3-individual events on Friday, then 4-individual events per day on Saturday and Sunday.  There is no limit to the number of relays a swimmer may swim. 

ENTRY FEES:        $3.00 Oregon Swimming Surcharge per swimmer

         $2.00 per individual event

$8.00 per relay event

$2.00 Facility Charge per swimmer

                                    Make one check per team payable to Gold Coast Swim Team. Check must be sent with Master Entry form.

ENTRY ADDRESS:  Brian Hutchins – Meet Entries

                                    1105 Fenwick                                                                                                            

                                    Coos Bay, OR  97420          

541-888-8901 (home)                     

                     Email- gcstevents@hotmail.com

TEAM ENTRIES:     All team entries must be submitted in the Hy-Tek meet management software format. An entry form printout must accompany your diskette or electronic entry. Entry fees must accompany your master entry form. Please separate by age groups as well as by girls/boys. If you would like to e-mail entries, please send them to Brian Hutchins, at gcstevents@hotmail.com (541-888-8901). With submission of entries, the coach/team representative attests that all swimmers entered are registered with USA Swimming. Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing racing starts or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.

LATE ENTRIES:      Late entries may be considered at the discretion of Linda Postma our Meet Referee and lane availability.

SEEDING:                 Seeding will be done according to USA Swimming rules. All events will be seeded according to the time entered on the Master Entry form. Enter YARD TIMES only. All events will be timed finals - no preliminary heats. The 1650, and 500 Freestyle will be swum fastest to slowest, first all girls’ heats and then all boys’ heats. All events 200 yards and longer will be deck seeded and will require positive check in with Clerk of Course. Check in times will be announced.

FACILITY:                Outdoor heated pool, 25 yards, 6 lanes, deep end starts. Electronic timing with touch pad finish.  Pool depth at the start end is 5’0” and 3’6” at the turn end.  The competition course has not been certified in accordance with 104.2.2c(4). There is no separate warm-up or cool-down pool. Concessions will be available throughout the meet.  There are many motels (The Mill Casino, 3201 Tremont St., North Bend, 541-756-8800. The Red Lion, 1313 N Bayshore Dr., Coos Bay, 541-267-4141 restaurants (The Coach House 604 6th Ave. Coos Bay, 541-267-5116) and camping sites available in the area. Camping is allowed at the pool. You may want to call ahead (541-267-1360). The bath house will be open 5:00 AM to midnight. More  information can be found at our Chamber of Commerce website (http://www.oregonsbayareachamber.com/), or by calling them at (541) 269-0215.

RESTRICTIONS:     No tobacco products, no alcoholic beverages, and no glass containers in the swimming venue.

STARTING         Friday, August 12                             Warm-ups - 10:30 am 

TIMES &                                             Pool Cleared – 11:45 pm

                                                       Time Finals – 12:00

WARM-UP’s:                       

Saturday, August 13                       Warm-ups - 7:30 am

                                    Sunday, August 14                            10 & Under swimmers – 7:30 – 8:05

                                                                                                11 & Over swimmers – 8:05 – 8:45

                                                                                                Pool Cleared – 8:45

                                                                                                Officials Meeting -  8:00 am

                                                                                                Coaches Meeting -  8:45  am

                                                                                                Timed Finals -  9:00 am

                     Starts will be toward the end of each warm up period for each age group.

RULES:                      The USA Swimming, Inc. and Oregon Swimming, Inc. rules apply in all situations.

SAFETY:                    Oregon Swimming safety procedures and warm-up guidelines will be strictly enforced.

                     1.  Jumping into the pool is not allowed.

2.    Diving is allowed only in designated lanes.

3.    Marshals assigned to supervise warm-up will have the authority to remove swimmers not following safety rules from warm-up or the meet.

4.    Coaches are responsible for supervision during warm-up and during the meet.

5.    Swimmers who participate without a USA Swimming certified coach present must notify the meet referee in advance; in which case, a certified coach will be assigned.

BULL PEN:         A bullpen will be provided for all 8 & under swimmers, on Saturday and Sunday (no Bull Pen on Friday).  All other swimmers shall report directly to their assigned lanes.           

AWARDS:                 Individual: Buttons (with ribbons attached), 1st through 3^rd place; ribbons for 4^th through 12^th.  Relays: Ribbons will be awarded for 1^st through 6^th place.  Heat winners will receive a Hawaiian Lei.  A team myrtle wood plaque will be awarded to the top three teams.  

SCORING:                 Individual: 16, 13, 12, 11, 10, 9, 7, 5, 4, 3, 2, and 1, for places 1-12.  Open events will be broken out by age group. (6 & Under, 7-8, 9-10, 11-12, 13-14, 15 & Over)

                                    Relay:  14, 10, 8, 6, 4, 2, for places 1-6.

MEETINGS:        Coaches meeting will be held 15 minutes prior to the start of the meet.  Officials meeting will be held 1-hour prior to the start of the meet.

MEET REFEREE:      Linda Postma:  541-688-7890   Email – postma@bauercom.net

MEET DIRECTOR:   Brian Hutchins

OFFICIALS:             Each team is strongly encouraged to furnish officials. A list of officials (timers, starters, stroke & turn judges, etc.) planning to attend along with your Master Entry Form would be appreciated. A schedule will be made up to avoid anyone having to work longer than necessary. Your help will be greatly appreciated. THANKS!

TIMERS:           Each team will be given timing assignments. Please designate a parent representative to be responsible for finding people for these assignments.

CONDUCT:         Each swimmer is the responsibility of the various clubs and coaches. The swimmers’ conduct must be consistent with the Athletic Code. Gold Coast Swim Team, The Mingus Park Pool Management and the City of Coos Bay are not responsible for accidents or losses occurring during this meet.

HOSPITALITY:    An official’s and coach’s hospitality room will be provided.

CONCESSIONS:   Breakfast and Lunch Food will be available at the concessions stand.  We will also have an Umpqua ice cream station setup.

SPECIAL EVENTS: SATURDAY:

Directly following the meet on Saturday we will run some un-sanctioned swimming events

1.     Crazy Hat Kickboard Relays – open/mixed, 4-person, 100 yard relay

2.    4-Person, Mixed Parent/Coach, T-Shirt Relays; followed by . . .

SUNDAY:

                                    Raffle Drawings – at some point during the meet on Sunday.

We are going with the Hawaiian theme, so please feel free to dress accordingly!

SCHEDULE OF EVENTS

Un-Sanctioned – Kick Board Relays, T-Shirt Relays and other fun events will start directly following the meet on Saturday.