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March 7, 2011Board Meeting
Minutes to be added before the next
meeting WOODHURST
COMMUNITY ASSOCIATION, INC.
December 6, 2010 Board Meeting Minutes The
Board meeting was called to order by Robert Johnson, President, at 7:00 p.m. on Monday, December 6, 2010. Board members in attendance were Nancy Boylan, Tom Castle, Michael Franke, Robert Johnson, Art Keck, Dave
Masanz, Robert Michael, Gregg Pelosi, Leo Stronczek, Helen Taylor, Duane Yoder, and Dean Zimmerman. Ellen Bero was present as Secretary-Treasurer. Sherry Cooney
and Charlie Heiny (both excused) were absent. The September Board meeting minutes were accepted and approved. The Treasurer’s report was given and approved by voice vote. A recap of the
expenditures for the 2010 annual meeting was provided. Mike Franke submitted
a motion for a $250 bonus for the Treasurer which was then approved by unanimous voice vote. Tom Castle reported there have been
no problems with security over the preceding three months. The problem with garage
doors left open seems to have ceased possibly because of the colder weather. The Section G covenant issue will be deferred until the March meeting. However, Bob Johnson reported that he had received a great re-write regarding the Section G covenant revision
from Bob Michael. Bob Johnson also reported that there has been a problem at 5311 Indiana with garbage
left in the yard. He is monitoring that. Nancy Boylan reported that attendance at the annual meeting was about 120 people, which
is an increase of about 20 from the prior year. The door prizes were well received
and the consensus is that the door prizes should be continued in the future as an aid to boosting interest and attendance. Nancy suggested revising the invitation next year to emphasize that Woodhurst is providing
a free dinner and as an opportunity to “meet your neighbors”. Also,
Nancy reported that she passed out reminders to everyone in her section and picked up an additional 10 registrations from
the reminder notices. She suggested that all area reps do that next year. The surveys on the ash trees were taken down and presented to Chad Tinkel at the City. Bob Johnson does not know how the grant process is going. Tom Castle put together a two page list of the trees in the parkways which are dying. Bob does not know where the tree replacement program stands and we will need to continue to monitor that. Bob Johnson asked if anyone was willing to take over snow removal coordinating to let
him know. Art Keck reported that the contractor we have used in the past is willing
to do snow removal again this year at the same rates, Various suggestions were made as possible replacement for the open At Large Board position
vacated by Margaret Eberly. Suggestions made included Jane DeBord or Susan Weimer,
someone from another ethnic group, and Jim Saul. We will leave this item open
and vote at the next Board meeting. The Association insurance liability policy
is up for renewal and the Board voted to go ahead with the renewal when due in December 2010. Board meeting dates for 2011 were set as March 7, June 6, September 12, and December
5. All are Monday evenings. A motion was made to retain the current officers in their respective positions. This was approved by unanimous voice vote. Ellen
Bero was appointed to another term as Secretary-Treasurer. The 2011 Woodhurst
Community Association officers are as follows.
President – Robert Johnson
Vice President – Mike Franke
Secretary-Treasurer – Ellen Bero Bob Johnson reported that Sherry Cooney has been involved with a group putting
together a web page to try and “sell” our part of town. Sherry has
volunteered to be the interface for Woodhurst with this group and Bob Johnson has appointed her as such.
Meeting was adjourned at 8:15 p.m. Next
meeting is Monday, March 7, 2011. Submitted
by Ellen Bero, Secretary/Treasurer WOODHURST COMMUNITY ASSOCIATION, INC.
September 13, 2010 Board Meeting Minutes The Board meeting was called to
order by Robert Johnson, President, at 7:00 p.m. on Monday, September 13, 2010. Board
members in attendance were Nancy Boylan, Tom Castle, Sherry Cooney, Margaret Eberly, Michael Franke, Charlie Heiny, Robert
Johnson, Robert Michael, Gregg Pelosi, Leo Stronczek, Helen Taylor, Duane Yoder, and Dean Zimmerman. Ellen Bero was present as Secretary-Treasurer. Art Keck and Dave Masanz (both excused) were absent. The June Board
meeting minutes were accepted and approved. The Treasurer’s
report was given and approved by voice vote. Ellen Bero, Treasurer, reported that the checking and money market savings accounts
have been moved from Chase Bank to Star Bank. The Chase accounts have now been
closed. Reason for the move was to avoid the service charge fees assessed at
Chase. In the President’s
Report Bob Johnson indicated he is waiting to hear where a letter saying that Woodhurst is being moved out of the flood plain
stands. He reported there has been an issue with telephone cables on Fairfax
and Century Court. Bob gave a short discussion on the new state law addressing
political signs. Basically associations cannot prohibit campaign or political
signs although they can control the number and size of signs allowed. The McLeod
property on Fairfax continues to be held in foreclosure and is not being maintained.
One of the Board members reported a sign indicating the Westrick property on Old Farm is available for rental. Mike Franke reported that he called the realtor listed to let him know that rental
of property is not allowed under Woodhurst covenants. Bob Johnson indicated that
another concern is the property at 4938 Woodhurst currently owned by Jackie Real Estate.
Bob further reported that the Nate Burton residence has unsightly equipment in front of the property but so far no
one has complained. Charlie Heiny suggested talking to Neighborhood Code Enforcement
about the fact that multiple vehicles (8 or 9) are parked in the driveway. Bob reported on a contest currently running whereby a $70,000 grant is available from
Pepsi. One ballot per day can be cast and among the
proposals is a boundless playground which can be used by children with handicaps. Bob
also talked to the City arborist regarding the ash trees which have been marked in Woodhurst.
The City tried to fertilize some of them in an effort to save them. The
City will try and replace the diseased trees with a variety of trees. The question
was put forth as to whether it makes sense for us to come up with a list of trees we think need to come down. Leo Stronczek volunteered to make a list of the trees that look like they are in trouble. Tom Castle
reported in the security patrol update that there was a robbery on Woodhurst. A
woman was followed home from the credit union and robbed in her driveway. Tom
reported that there continues to be traffic cutting through from the condos. There
was a break in on West Pettit. However, the perpetrator left fingerprints which
the police were able to match up and then use to make an arrest. Mike Franke
reported that there were 16 residences in Woodhurst which participated with garage sales on the Friday date this year and
27 which had garage sales on Saturday. Mike does not see any reason to change
the format for next year. Bob Johnson
reported that there was a relatively small turnout for the 4th of July parade.
There was some dissatisfaction because the parade was not on July 4. Bob
would like the Board to think about clever ideas which would boost participation next year and get more kids involved. Ellen Bero
reported that there are still about nine residents with unpaid dues for 2010 and prior.
Liens have been filed on those properties as of late June 2010. Bob
Johnson has distributed a draft of the covenant amendment for Section G and Charlie Heiny is working on the legal documents. There
was a discussion on options for dirt day. The proposals were to continue in the
current format, cancel dirt day for 1 to 2 years, or offer a mulch day instead. Problems
arose this year because residents did not seem to like the quality of the dirt this year.
The Board vetoed a mulch distribution day next year. The Board subsequently
approved a motion to continue dirt day making available the black dirt which was offered in preceding years. Bob Johnson reported
that we want to work on better attendance for the annual dinner in October this year.
A suggestion was made to put up signs with the date of the annual dinner/meeting at entrances to the neighborhood. The area reps will deliver the annual dinner invitations and 2010 dues invoices door
to door. Whenever possible area representatives should consider sending email
reminders about the annual dinner. Bob Johnson asked Ellen Bero to send
invitations to Tim Pape and STS Security. Our first choice for a speaker is Ricky
Cammery. Gregg Pelosi will contact him.
If he is unavailable, we will contact Dr. Dave Johnson. Mike Franke volunteered
gift cards to raffle off from the Komets for various local restaurants. He suggested
a $50 grand prize Kroger/Scott’s gift certificate. The Board approved the
$50 grand prize. Art Keck was not
present at the meeting so discussion of snow removal was deferred to the next Board meeting. Mike Franke (Area
I), Nancy Boylan (Area III), Bob Michael (Area IX), Tom Castle (Area X), and Dave Mazanz (At Large) have all agreed to run
for another three year Board term. There is one open at large position which
is the spot held by Margaret Eberly who is moving to Mexico. Suggestions for
the open position were John Shank or Tom Hofrichter. A motion was made and approved
to accept the slate of candidates for the Board listed above for vote at the annual meeting. The Board voted to
leave 2011 annual dues at $225 with a $25 discount if paid by December 31, 2010. Ellen Bero passed
out a draft directory for review along with a one page handout on missing information.
Area reps are asked to review their sections for accuracy , get any missing information for their areas, and return
changes to Ellen Bero by October 1. At this point a discussion
took place of a shed recently constructed by Dean Zimmerman on his property. Woodhurst
Section B restrictive covenants allow only one accessory building not to exceed 200 square feet per property and this property
now has two stand alone sheds. However, both sheds together do not exceed 200
square feet. Dean did not realize the covenants stipulated only one outbuilding
per property. He had an 8 x 10 shed on his property which he uses as a workshop. In addition he has now built an 8 x 8 shed to use for storage of a riding mower. This new shed was built on the foundation for a shed that was previously there. Both sheds are behind a privacy fence in the back yard. After discussion the Board agreed to let Dean keep the sheds in place since both are already in place,
he was not aware of the restriction, and because the combined square footage is less than 200 sq. ft. Meeting was adjourned
at 8:35 p.m. Next meeting is Monday, December
6, 2010 Submitted by Ellen Bero, Secretary/Treasurer WOODHURST COMMUNITY ASSOCIATION, INC.
June 7, 2010 Board Meeting Minutes The Board meeting was called
to order by Robert Johnson, President, at 7:00 p.m. on Monday, June 7, 2010. Board
members in attendance were Nancy Boylan, Tom Castle, Sherry Cooney, Margaret Eberly, Michael Franke, Robert Johnson, Dave
Masanz, Robert Michael, Gregg Pelosi, Helen Taylor, Duane Yoder, and Dean Zimmerman.
Ellen Bero was present as Secretary-Treasurer. Charles Heiny, Leo Stronczek, and Art Keck (excused) were absent. The
March Board meeting minutes were accepted and approved. The Treasurer’s report was given and approved by voice vote. Bob
Johnson discussed how dirt day went. Bob felt that there were three issues as
to why so much dirt was left. First, dirt day was postponed due to rain until
Mother’s Day weekend and thus, the timing may have been bad. Second, frequent
rain was a factor. The third issue appears to be that people preferred the black
peat available in prior years over the top soil which was available this year. The
Fourth of July Parade will take place this year on Saturday, July 3 at 9:30 a.m. and will kick off from the Miller residence,
5002 Old Mill. Popsicles will be available following the parade. Mike
Franke will put up the garage sale signs on Tuesday evening. Garage sale ad has
been placed in both Fort Wayne newspapers and will run Thursday and Friday. The
Woodhurst garage sale will start at 8 a.m. on Friday and Saturday. The signs will be taken down on Saturday. Bob
Johnson reported that the lawn was mowed at the property at 728 W. Fairfax although nothing seems to be getting done with
the house. BAC Home Loan Servicing is the owner of record as of March 2010. Bob is trying to monitor the
situation as we don’t want the property to deteriorate even further. Bob
also reported that Ann Pollard’s property on Woodhurst may have been sold. In
the security update, Tom Castle reported that there have been quite a few pedestrians walking through Woodhurst and cutting
through to the condos. Last night eggs were thrown at cars and houses throughout
Woodhurst. There is still a problem with garage doors left open. A suggestion was made to get the names and addresses of repeat offenders of the open garage doors and then
the Association will address with the homeowner. Mike
Franke reported on the new sign. Everyone agreed that it looks great. Mike is not wild about the solar lighting and there continues to be a problem with one of the lights working. Also, the solar lighting does not really light up the sign much. Since the intersection is lit brightly, the Board decided to just leave the ornamental lighting fixtures
in place and flip off the bulbs. It was agreed that landscaping is not needed. Duane Yoder and his wife did the landscaping down at the other sign at Fairfield and
Fairfax. Ellen
Bero will email a list of the delinquent 2010 dues to Board members. It was noted
that one of the people on the list, Michael Falba, died last winter. Nancy
Boylan reported that Casa’s on West Jefferson will still be available to cater the annual dinner. Helen Taylor volunteered to check with the Temple for availability in October. A suggestion was made to have each resident attending bring canned food which could then be donated to
a local food bank. Another suggestion made was to suggest a place for kids to
play on the grounds with teenagers providing baby sitting services. A suggestion
was made to invite Mayor Henry to the dinner. Donations
to Southwest Area Partnership (SWAP) and YMCA Anti-Graffiti were approved by the Board for the same amounts as contributed
last year. Bob
Johnson wants to make sure the Michael family gets recognized for cleaning up the dirt piles from dirt day around Woodhurst. Mike Franke suggested giving dirt day a rest for a year or two. Nancy Boylan asked about the possibility of having mulch delivered in one central location in Woodhurst
rather than holding a dirt day. A suggestion was made to consider having two
mulch piles – one “blond” and one darker mulch. Tom Castle
will research the pricing on mulch versus dirt. Also, we should consider polling
people at the annual dinner to see which they would prefer. Discussion will continue
at the next Board meeting. The
Good Neighbor Guidelines should be added to the next newsletter. Bob
Johnson reported that he has been contacted by someone who wants to come in and paint reflective house numbers on the curbing
in Woodhurst for a fee. He will show Bob samples of his work. We should put an article about this in the next newsletter so that interested parties can contact the guy
doing the work/ A reminder
was made that trash cans need to be promptly removed from the street following garbage pick up. Meeting
was adjourned at 8:25 p.m. Next meeting is Monday, September
13, 2010 Submitted by Ellen Bero,
Secretary/Treasurer
WOODHURST COMMUNITY ASSOCIATION, INC.
March 8, 2010 Board Meeting Minutes The Board meeting was called to
order by Robert Johnson, President, at 7:00 p.m. on Monday, March 8, 2010. Board
members in attendance were Nancy Boylan, Tom Castle, Cheryl Cooney, Margaret Eberly, Charles Heiny, Robert Johnson, Art Keck,
Dave Masanz, Gregg Pelosi, Leo Stronczek, Helen Taylor, Duane Yoder, and Dean Zimmerman.
Ellen Bero was present as Secretary-Treasurer. Michael Franke (excused) and Robert Michael (excused) were absent. The December
Board meeting minutes were accepted and approved. The
Treasurer’s report was given and approved by voice vote. Bob
Johnson reported that several items had been addressed with 5th District Councilman, Tim Pape. The trees damaged in the ice storm and subsequently removed have now been replaced. If there are any stumps remaining which need to be ground out, residents should let Bob know and he will
address with the City. The City has promised to petition to remove Woodhurst
from the flood plain as a result of the flood wall which is now in place. Tim
Pape is supposed to let us know where the petition stands. Bob reported that
the manhole at Fairfax and Old Mill has not been tested yet. Bob also reported
that the condo is thinking about switching security providers to a provider who would offer security around the clock. A suggestion was made that we should check with Allen Protection Services to see if
we can get a quote for consideration and possibly extend hours. A suggestion
was also made to see if we can stagger the current security provider’s patrol hours. Tom Castle
reported that there have been no major problems with security. There have been
some cars that shouldn’t be in the neighborhood. Also, garage doors left
open at night continue to be a security hazard. Although Mike
Franke was not able to attend the meeting he had reported beforehand that the new sign at Pettit and Regarding
the sign at Charlie Heiny
and Bob Johnson gave a summary on the two approaches the Association could take to get Section G Southwood Park covenants
in place. The first approach would be to go to each homeowner in Section G on
a home by home basis. In order to amend the declaration using this approach we
would need 65% of all Section G Southwood Park property owners (including Old Mill, Indiana, west side of The second
approach would be to get the approval of 65% of residents in Section G Southwood Park on Old Mill, Indiana, and the west side
of Tacoma since this is the area that is regarded as Woodhurst. Charlie has reviewed
the documentation and feels that this would be the approach we would want to take. Charlie
and Bob will put together a document to present to homeowners. We can also offer
to have a meeting to discuss benefits of the Association, namely representation at city level, security, and snow removal. The general consensus is that we should not make the offer to the homes on Cheryl Cooney
has joined the Board as At Large Representative replacing the unfinished term of Joe Laudadio.
The motion to add Cheryl to the Board was approved unanimously by the Board. Art Keck will
coordinate Dirt Day on May 1. The annual
garage sale will take place June 11/12. Ellen Bero
will see if Linda Miller is still willing to head the 4th of July parade. A suggestion
was made to include an entertainment group in lieu of a speaker at the annual dinner to see if that would boost attendance. Possible groups mentioned were the Bishop Luers Show Choir, South Side Choir, or a
children’s choir. Bob Johnson
reported that he is in the process of putting together a Woodhurst Bulletin and that we would see more of those in the future. The Friends
of the Parks will have a dinner on April 29 at the Fort Wayne Country Club with proceeds going to renovate a The meeting
was adjourned at 8:25 p.m. Next Board
meeting is Monday, June 7, 2010. Submitted
by Ellen Bero
WOODHURST COMMUNITY ASSOCIATION, INC. December 7, 2009 Board Meeting Minutes The Board meeting
was called to order by Robert Johnson, President, at 7:00 p.m. on Monday, December 7, 2009.
Board members in attendance were Nancy Boylan, Tom Castle, Mike Franke, Robert Johnson, Art Keck, Joe Laudadio, Dave
Masanz, Leo Stronczek, Helen Taylor, Duane Yoder, and Dean Zimmerman. Ellen Bero
was present as Secretary-Treasurer. Margaret
Eberly (excused), Charles Heiny (excused), Gregory Pelosi (excused), and Robert Michael were absent. The September Board
meeting minutes were accepted and approved, The Treasurer’s
report was given and approved by voice vote. Mike
Franke made a motion to approve a $250 bonus for the Treasurer which was then approved by voice vote. President’s
Comments Bob Johnson reported
that he recently wrote a letter to a Woodhurst resident indicating that parking boats on the street is prohibited and that
the resident did remove the boats from view. He also indicated
he would like to have a preliminary spending plan by the next Board meeting. Bob asked that Board
members consider what can be done to encourage more people to participate in association activities as attendance continues
to drop off (e.g. annual dinner). Mike Franke suggested a prize drawing using
donated prizes at the next annual meeting. This will be discussed further at
the next meeting. Bob reported that
the Association’s request for CEDIT funds for 2011 will include street work on Roxbury.
Also a new process called sidewalk shaving was discussed. The City will
look at one or two locations to try that in selected areas as a pilot program. Bob reminded Board
members that the last leaf pickup is supposed to be tomorrow. Security Tom Castle reported
that there have been no major problems. STS has stopped a few cars for questioning
but other than that there has been nothing of substance. The number of garage
doors which are left open has decreased in the past few months. The primary STS
patrol officers are Susan and Tiffany. Woodhurst
Sign at Pettit and The material for
the sign has been ordered. Initially the sign will be installed without the electric
hook up. The electricity hook up will cost approximately $2,000 due to several
factors including where the electric box is located and the need to go under the sidewalk for about 35’ to 40’
to reach it. LED lighting will be considered. Annual
Meeting Attendance was down
to about 100. A suggestion was made to get a group to provide entertainment. Board members were asked to bring ideas to boost attendance to the next Board meeting. Flood
Wall The City is still
working on some flood wall issues. The connection at the intersection of Old
Mill and Fairfax is supposed to have been tested by the City, however, when it is needed it does not appear to be working
properly. The City is continuing to look into that. Charlie Heiny has been working on getting the property along the wall deeded to the property owners. Section
G Covenants Discussion on proceeding
with the Section G covenant amendment was postponed until the next meeting. Leaf
Pickup A special leaf pickup
for Woodhurst would cost around $5,000. The Board decided it did not want to
consider a special pickup at this time. Several Board members
felt that the City raking crews have not been doing a very good job. Also, a
complaint was made about the leaves accumulating on the Insurance The renewal of the
liability insurance policy was approved by the Board Election
of Officers A motion was made
and subsequently approved that the same officers currently holding office be reelected or reappointed. The 2010 Woodhurst
Officers will be: President –
Robert Johnson Vice President –
Michael Franke Secretary/Treasurer
– Ellen Bero Miscellaneous We should encourage
residents to leave porch lights or yard lights on all night. Joe Laudadio submitted
his resignation from the Board due to medical issues he and his wife are having. Although
he is resigning from the Board he will be glad to help in any way he can. Nancy
Boylan will check with a couple people regarding replacing Joe’s At Large position. Motion was made
to adjourn the meeting at 8:10 p.m. Next meeting is
Monday, March 1, 2010 (subsequently changed to March 8, 2010). Submitted by Ellen
Bero, Secretary/Treasurer WOODHURST COMMUNITY ASSOCIATION, INC.
September 14, 2009
Board Meeting Minutes The Board meeting
was called to order by Robert Johnson, President, at 7:00 p.m. on Monday, September 14, 2009.
Board members in attendance were Nancy Boylan, Margaret Eberly, Michael Franke, Charles Heiny, Robert Johnson, Art
Keck, Dave Masanz, Robert Michael, Gregg Pelosi, Helen Taylor, and Dean Zimmerman. Ellen
Bero was present as Secretary-Treasurer. Tom
Castle, Joseph Laudadio, Leo Stronczek, and Duane Yoder were absent. The
June Board meeting minutes were accepted and approved. The Treasurer’s report was given and approved by voice vote. Bob
Johnson announced that the Fort for Fitness run will take place through Woodhurst September 25 and 26. It is a half marathon being run through the south part of Bob
also reported that the stumps of trees damaged in the ice storm last winter are being ground up by the City and new trees
should be replanted by the end of October. There are also some markings on trees
to be treated or replaced due to damage from bores. Anyone with concerns about
trees should either contact Bob Johnson or Chad Tinkel at the City call in line, 311. Southwest
Area Partnership (SWAP) will hold its monthly meeting on Wednesday night at A
board member brought up the condition of Phil Davis’ residence on Another
Board member reported that Nate Burton still has a lot of equipment in his driveway.
Also, he is still parking his pickup on the street and the issue with that is the trash in the bed of the pickup. Ann
Pollard’s house will be put up for sale soon. Charlie Heiny requested that
Bob Johnson send out a letter requesting that shrubbery around her house be trimmed as it is getting overgrown. Charlie
Heiny reported that the perpetrator of the robbery on Although
we have received bids from other security firms we are not interested in making a change.
We are happy with the service STS is providing and the cost is competitive with the bids. Mike
Franke reported that the cost of the new sign project will increase due to additional work that needs to be done for the lighting
of the sign. The contractor will need to trench under the sidewalk to get to
the power box. I&M is willing to waive some costs. Mike believes the cost to run the line to the power box will be about $900.
A contracted electrician will do the work with assistance from I&M. A
suggestion was made that we should check into solar power for the sign. The Board
authorized Mike to proceed with the cement pad for the sign, as well as, the sign itself.
The aesthetics can be addressed in the spring. Mike
Franke reported that there were 19 garage sales on Friday and 27 on Saturday as part of the Woodhurst Garage Sale weekend. That was an increase of about four from the previous year. Nancy
Boylan and Helen Taylor presented the updated Good Neighbor Rules. The
flood wall project has been completed and a ceremony marking completion was held recently.
Charlie Heiny is working on some clean up items relating to the project. The
City is working on amending the flood map to get the properties protected by the flood wall removed from the flood plain. If a change is made to the map it is probably about a year out. The park restoration work from the flood wall project is in progress.
Charlie Heiny suggested coming up with one punch list of all items still needing to be addressed. If anyone knows of something that needs to be corrected they should email Charlie Heiny or Bob Johnson,
including digital photos if available. Charlie reported that the City is still
looking into the water problems behind the Kuhn, Michael, and Hutner homes on Old Mill. The
following motion was put to a vote before the Board: Motion
presented to change Woodhurst bylaws as follows Section
5. None of the Officers or Directors, excepting the Secretary-Treasurer, shall receive for their services any financial compensation,
such as but not limited to salaries or bonuses. Rewarding service to the Association
in the form of gift certificates or discount of dues is not prohibited by this section. Board
vote was ten votes in favor of the motion and one opposed. Since the Board vote
met the majority requirements the motion was passed and will be presented at this year’s annual meeting. The
Board agreed unanimously to empower Charlie Heiny to put the documents together to present to the Section G property owners
in Woodhurst Currently Section G is bound by the Woodhurst Section A document
with the exception of mandatory payment of dues to Woodhurst which is not required for Section G property owners. The
Board agreed to a first choice of the director of The
directors whose terms are expiring this year are Art Keck, Area IV, Helen Taylor, Area VI, and Leo Stronczek, At Large. All three have indicated they would be willing to serve another term on the Board. Art
Keck will be the snow removal coordinator this year as he has in the past. Dave
Masanz will be his back up. The
Board voted unanimously to leave the 2010 dues at $225 with a $25 discount if they are paid by December 31, 2009. The
meeting was adjourned at 8:45 p.m. Next
Board meeting is Monday, December 7, 2009. Submitted
by Ellen Bero WOODHURST COMMUNITY ASSOCIATION, INC. June 1, 2009 Board Meeting Minutes The Board
meeting was called to order by Robert Johnson, President, at 7:00 p.m. on Monday, June 1, 2009. Board members in attendance were Nancy Boylan, Tom Castle, Margaret Eberly, Charles Heiny, Robert Johnson,
Art Keck, Joe Laudadio, Dave Masanz, Robert Michael, Gregg Pelosi, Leo Stronczek,
Helen Taylor, Duane Yoder, and Dean Zimmerman. Ellen Bero was present as Secretary-Treasurer. Michael Franke was absent (excused). The
March Board meeting minutes were accepted and approved. The Treasurer’s report was given and approved by voice vote. Bob Johnson reported that if anyone sees signs regarding a lost dog they can be removed. Bob
also reported that a few months ago there were a couple of robbery attempts in
Woodhurst where the victims were knocked to the ground. The perpetrator has been
apprehended and criminal proceedings have been set. Bob also reported on a situation
where a registered sex offender had been living at the Condo complex. He has
now apparently moved out of his condo which is in foreclosure. It was reported
that there was a broken light pole on Bob
reported that he was contacted by Mr. Townes on Dirt
day was a success. However, several Board members reported a pickup truck coming
over from Bob
Johnson then introduced and welcomed Joe Laudadio to the Board as an At Large representative. Tom
Castle reported that the main security problems are stray dogs and cars left parked in the church parking lots on which the
windows are broken out. Even the security patrol car was broken into when it
was parked in the The
sign at the corner of Woodhurst, Pettit, and The
garage sale will take place June 12 and 13 and Mike Franke will coordinate. The
City will have a groundbreaking ceremony announcing completion of the flood wall. The
recent heavy rains indicated that the wall seems to be working well in holding back water.
The underground pipe at Old Mill and Fairfax is not working properly, however.
Charlie Heiny met with representatives from the City and they are looking into the problems with excess water retention
behind the Hutner, Kuhn, and Michael properties. The greenway bike path is being
worked on now. Bob
Johnson reported that the greenway will be recognized as a federal trail in an announcement which will be made this weekend. Nancy
Boylan shared her experiences in a program she attended offered by the sheriff’s department. The
Board approved a $100 donation to SWAP and a $200 donation to the AntiGraffiti Network.
Motion for the donations was approved by unanimous voice vote. Leo
Stronczek will check with Linda Miller to see if she is still interested in coordinating the Woodhurst 4th of July
parade. Bob
Johnson notified the Board that a vote would be taken at the next meeting as to whether the existing Woodhurst By-Laws should
be changed in regard to allowing a discount on dues to Board members. Bob indicated a 2/3 majority will be required to change the existing bylaws. The bylaws as they exist presently, as well as, the motion to change the bylaws are presented below. Present section of bylaws ARTICLE V - OFFICERS AND DIRECTORS Section
5. None of the Officers, excepting the Secretary-Treasurer, shall receive compensation for his services. Motion
presented to change bylaws as follows Section
5. None of the Officers or Directors, excepting the Secretary-Treasurer, shall receive for their services any financial compensation,
such as but not limited to salaries or bonuses. Rewarding service to the Association
in the form of gift certificates or discount of dues is not included in this section. A
vote will be taken at the next meeting so directors should consider the above. Nancy
Boylan and Helen Taylor distributed a draft “Good Neighbor Guidelines” and asked that Board members consider the
items presented along with any proposed additions or changes. The Southwood Park
Section G covenants topic was postponed until the next meeting. Dave
Masanz indicated he had spoken to the speaker for the Safe at Home group about making a presentation at our next annual meeting. That person would be willing to make a presentation.
Another suggestion was Charles Shepherd from the Fort Wayne Museum of Art. Another
choice would be the new executive director of the Acres Land Trust. A
Home and Garden tour will take place in Southwood Park on Saturday, June 27 featuring 11 historic homes in Southwood Park. Cost is $5.00 per person. Residents
should be reminded to keep landscaping at street corners trimmed so that the view for traffic is not obstructed. Meeting was adjourned at 8:45 p.m. Next meeting
is Monday, September 14, 2009. Submitted
by Ellen Bero, Secretary/Treasurer WOODHURST COMMUNITY
ASSOCIATION, INC. December 3, 2008 Board Meeting Minutes The Board meeting was called to order by Robert Johnson,
President, at 7:05 p.m. on Wednesday, December 3, 2008. Board members in attendance
were Nancy Boylan, Tom Castle, Margaret Eberly, Charles Heiny, Robert Johnson, Art Keck, Leo Stronczek, Helen Taylor, Duane
Yoder, and Dean Zimmerman. Ellen Bero was present as Secretary-Treasurer. Michael Franke, Joesph Laudadio, David
Masanz, Robert Michael, and Gregory Pelosi, all excused, were absent. The September Board meeting minutes were accepted
and approved. The Treasurer’s report was given and approved
by voice vote. President’s Comments Bob Johnson reported that auctioneers are persisting
in trying to put up auction signs. Bob
also reported that this year there were very few problems with political campaign signs.
Bob has made binders up with the Woodhurst covenants and distributed ten
copies of them to area directors. Judy Lebamoff is the new President of the Courts
of Woodhurst. Our new Board member, Joe Laudadio, was unable to make this Board
meeting due to a previous commitment. Security A motorist hit a couple of trees at Fairfax and Fairfield. The city has a tree replacement program. The
Association should look into calling the city to request replacement of the trees. Ellen Bero reported that St. Marys soup kitchen collection
will be this weekend and that permission was requested by and granted to that
organization for Bishop Luers Key Club members to put flyers on doors in Woodhurst and then collect canned goods the following
Saturday. Woodhurst Sign – Pettit & Fairfield Bob Johnson reported that the sign has been discussed
with the city property manager. Pictures and maps relating to the proposed sign
were requested and have been supplied to the city. The next step is to request
a right-of-way exception. Construction of the sign will not begin until spring
at the earliest. Charlie Heiny reported that he saw a utility map a couple of
years ago and that the utility line does not appear to be far from the proposed location of the sign. Welcome Packets Further discussion of this was shelved until the March
meeting as Dave Masanz was not able to attend this meeting to report on the progress. Unpaid Dues Liens have been filed against all homeowners with
unpaid 2008 dues. Liens will remain on the property until dues are paid and up
to date. Annual Dinner Attendance was down to about 100; prior years we have
seen about 125 in attendance. There were 15 no-shows. All agreed that the dinner went well. Dues Discount for Board Members Bob Johnson reported that in his opinion our Woodhurst
By Laws preclude compensation to directors. For that reason the motion to extend
a dues discount to Board members which had been approved at the September Board meeting pending a vote at the annual meeting
was not brought before the Association at that meeting. Bob reported that in
order for a dues discount to directors to be offered, our bylaws would need to be changed first to allow that. There followed a discussion of whether or not a dues discount should be considered. Art Keck felt that a discount would make it easier to attract new board members if the discount was offered
as an incentive. A motion was made to reverse the motion approved at the September
Board meeting and not to allow a discount on dues to Board members. At
this point a roll call vote was taken . The following were in favor of reversing
the motion approved at the September meeting which would result in no dues discount extended to directors other than
the $25 discount for paying dues by December 31: Charlie Heiny, Bob Johnson,
Nancy Boylan, Helen Taylor, Leo Stronczek, Margaret Eberly, and Duane Yoder. The following opposed the motion to reverse the September
motion: Tom Castle, Art Keck, and Dean Zimmerman. The vote at that point was 7-3 in favor of reversing
the September motion and thereby not extending a special discount on dues to directors. Since five members of the Board were not in attendance
Bob Johnson indicated that the vote would stay open for 7 days to allow the absent members to be polled for their votes. The Board members not in attendance at tonight’s meeting are Mike Franke, Joe
Laudadio, Dave Masanz, Bob Michael, and Gregg Pelosi. Ellen Bero will notify
all absent members of tonight’s motion and request their votes on same. She
will send a copy of that notification to the entire Board. (Note: the final vote was tied after all votes were received from the absent members. Joe Laudadio was in facor of the motion. Gregg
Pelosi, Mike Franke, Dave Masanz, and Bob Michael all opposed the motion. Leo
Stronczek requested to change his vote to abstain within the 7 day open period. Therefore,
the final vote was seven in favor, seven opposed, and one abstained. Therefore
the motion did not pass. However, the September motion must be brought before
the entire Association for a final vote before it is enacted. Annual Dues A suggestion was made to add a $25 late fee if dues
are not paid by March 31. Charlie Heiny proposed
a motion to table this pending a review of the covenants. He will report
back at the March meeting. Art Keck seconded the motion and it was approved by
voice vote. Election of Officers Charlie Heiny moved to nominate Mike Franke as Vice
President which was then approved by voice vote. Bob Johnson then gave a summary of some items he hopes
to put in place next year if he would continue as President of the Association. Bob
would like to form a committee to come up with good neighbor rules which would address items like raking leaves, picking up
recycle bins, shoveling snow, etc. The goal of the committee would be to come
up with a list of items to try and promote good neighbors. Dean Zimmerman nominated Bob Johnson as President
for 2009; Leo Stronczek seconded and the vote was approved by voice vote. Bob Johnson appointed Ellen Bero as Secretary-Treasurer
for 2009. Board meeting dates for 2009 will be March 2, June
1, September 14, and December 7 all at 7 p.m. Miscellaneous This year for the second year in a row leaves have
not been picked up. An idea was offered to hire a private contractor for one
spin around Woodhurst to pick up leaves. Also, this year there were no signs
put up before the leaf pickup as there had been in previous years. The point
was made that the city services seem to be declining somewhat with reduced funds and inefficiency suggested as reasons. This will be discussed further at the next Board meeting. Motion was made to adjourn the meeting at 8:35 p.m. Next meeting is Monday, March 2, 2009. Submitted by Ellen Bero, Secretary/Treasurer WOODHURST COMMUNITY
ASSOCIATION, INC.
September
8, 2008 Board Meeting Minutes The Board meeting
was called to order by Robert Johnson, President, at 7:00 p.m. on Monday, September 8, 2008.
Board members in attendance were Nancy Boylan, Tom Castle, Mike Franke, Robert Johnson, Art Keck, Dave Masanz, Robert
Michael, Gregory Pelosi, Leo Stronczek, Helen Taylor, Duane Yoder, and Dean Zimmerman.
Ellen Bero was present as Secretary-Treasurer. Charles Heiny (excused) and Margaret Eberly were absent. The June Board
meeting minutes were accepted and approved with the following correction. In
the security section, the contractor referred to on the flood wall project should be Michael, Kinder & Sons not Kinder
& Sons. The
Treasurer’s report was given and approved by voice vote. Dirt
Day The Association
was cited by the City because we did not have barriers around the dirt. The City
came out and put up barricades around the dirt and then returned on Monday to remove them.
Although there was no charge associated with this we should plan ahead and arrange to have barricades around the dirt
piles next year. Security Over the weekend
there were thefts from unlocked cars. Bob Michael reported that a light panel
was broken in his yard light, bulbs unscrewed, and smashed on his driveway. The
same night Sherrill Colvin’s garage was broken into resulting in the loss of a couple of bikes, cell phone, and door
activator. Residents should
be reminded once again to lock car doors. Also, do not leave things visible on
the front seat. In addition, make sure garage doors are shut and locked, screen
doors are locked, and lights are left on. We should also
look into getting security decals for homes in Woodhurst. Dean Zimmerman
also reported that kids stole a Woodhurst security sign and a stop sign. The
Woodhurst security sign was recovered. Two pit bulls
were reported loose and running through Woodhurst. Apparently a bright blue Chevy
truck pulled up at the corner of Roxbury and Fairfield and they jumped into the truck.
Dean Zimmerman had chased them to that point. Woodhurst
Sign – Pettit & Fairfield Bob Johnson has
written a letter to the property manager for the City. The Association will need
to forward the actual plan to the City. It was reported that a sign supposedly
existed in the late ‘50’s or early ‘60’s at that location. We
should explore the possibility that an electric line is already in existence that may not have ever been hooked up. There is a possibility
we could get funds from the City to help with the sign. However, the City is
short on funds for next year. Garage
Sale Mike Franke reported
that there were 19 garage sales in Woodhurst on Friday and 24 garage sales on Saturday over the weekend when the annual Woodhurst
garage sale was held. Those numbers were average with prior years. Welcome
Packets Dave Masanz has
a list of possible suggested items for the packet. Ruth Mary Springel has offered
to help. The question was raised as to whether coupons from local businesses
should be included in the packets, and if so how we find out which residents own businesses and would like to participate. The suggestion was made to inquire at the annual meeting to see if we can get a list
of business owners who would like to advertise their businesses as part of the welcome packets. Mike Franke volunteered
his office staff to make copies of covenants to distribute to new residents. Bob Johnson reported
that the by-laws are now listed on the Woodhurst website. Also, Bob indicated
that with the increase in people buying homes to fix up and then sell again it is important that potential buyers are aware
of the restrictive covenants before they buy the property. The seller should
make available information about covenants, dues, etc. Bob will make
available to Ellen or Mike a master set of covenants so that we can make sure that each resident has the covenants pertaining
to the section in which he or she resides in Woodhurst. Unpaid
Dues Liens have been
filed against all homeowners with unpaid 2008 dues. Annual
Dinner Nancy Boylan will
chair the annual dinner committee. Nancy will check with Danny Latz to see if
she will take the reservations again this year. Snow
Removal Art Keck reported
that the snow removal contractor is willing to do snow removal this winter with the same pricing as last year. Open
Board Positions Dean Zimmerman
had requested that someone else take his Area VII position since he is already serving as Security Director. Charlie Heiny volunteered to switch with Dean whereby Charlie would take over Area VII and Dean would become
an At Large Director. This was agreeable to both Dean and Charlie. Mike Franke volunteered
to take the open Area I position. This will create an At Large vacancy. Ellen Bero reported that Joe Laudadio has expressed an interest in serving on the
Board again. Ellen will contact Joe to find out if he is still interested. A proposal was
offered to extend a discount on dues to officers and directors. A motion was
made that starting in 2009 any Board member or officer with at least one year of service on the Woodhurst Board would receive
a reduction of $100 in annual dues. The motion was seconded and approved by voice
vote. This proposal will be brought before the Woodhurst Association at the annual
meeting for consideration and vote. Annual
Dues A suggestion was
made to add a $25 late fee if dues are not paid by March 3. This will be discussed
further at the next Board meeting. The Board approved
a motion to keep the 2009 annual dues at $225 with a $25 discount if paid by December 31, 2008. Upcoming Projects Bob Johnson would
like to form committees to help the neighborhood grow including one to review and/or revise our by-laws. Also he would like to set up a committee to come up with good neighbor rules. Draft directories
were distributed and any changes should be reported back to Ellen by September 15. Residents should
be reminded about the stop signs at Fairfax and South Wayne and also, Indiana and Old Mill.
The situation will be monitored by the Police Dept. Motion was made
to adjourn the meeting at 8:30 p.m. Next
meeting is Monday, December 1, 2008. Note
this was subsequently changed due to a scheduling conflict to Wednesday, December 3. Submitted by Ellen
Bero, Secretary/Treasurer |
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